Requesting a service
December 20,
2016
JW Marriott Hotel
Mega Kuningan
Jakarta 12952
Dear Sir/Madam,
I tried reaching you on phone but could not connect.
I am Brave Ideas Event Organizer would like to book a conference hall in your
hotel. We need to conduct a birthday party to my client.
We are planning to run this event on 12th of January
from 7 pm to 10 pm. According to my estimations, I will need to be accommodated
for at least a hundred people. We will need a medium conference hall to
accommodate our guest and a smaller room next to conference hall.
We will need twenty five round tables with four
chairs in each table, a microphone wireless and a good sound system in the
conference hall. In the smaller room, we need five sofas.
We would also like the hotel to arrange for dinner.
I would appreciate your faxing me the menu choices as soon as possible, but no
later than Saturday, December 31th.
We would like to know the projected costs for our event.
You do not need to include the dinner catering costs at this time. Could you
fax or e-mail me your cost projections by 30th? I will give you the final
confirmation of our reservation by close of
business on the 30th.
I want to thank you for your help. Please feel free
to reach me at 021-88889999 to decide on a face to face meeting in order to
discuss everything in detail. Hope to get the venue for those dates and
information regarding the terms and conditions.
Sincerely,
Elsa Fitria
Brave Ideas Event Organizer
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Confirming a service
JW
Marriott Hotel
Mega
Kuningan
Jakarta
12952
December 22, 2016
Ms. Elsa Fitria
Brave Ideas Event Organizer
Jakarta, 11460
Dear Ms. Elsa
Thank you for your December 20 letter expressing
interest in JW Marriott Hotel. This letter will confirm your plan to book a
conference hall in our hotel.
We understand you would like to reserve our conference
facilities January 12. At least a hundred people will attend your birthday
party. Your will need a medium conference hall and a smaller room next to
conference hall.
As you requested, we will provide twenty five round
tables with four chairs in each table, a microphone wireless in the conference
hall, as well as a sound system.
In the smaller room, we will provide five sofas.
Please let us know whether you want a small or long sofa. This request can be
submitted one week before the conference.
We will provide a buffet dinner. The menu choices
were faxed to you yesterday. Please tell us your menu selections one week
before the conference.
As you requested, I faxed the projected cost
yesterday. After you decide on required equipment and the type of dinner, we
can finalize the cost estimate.
I appreciate having the opportunity to plan your
birthday party. We invited you to come to our hotel to look our facilities and
face to face meeting in order to discuss everything in detail anytime you can.
Sincerely,
Jacob
Manager of JW Marriott
